| 1. Project Objective |
"Help me define a clear, outcome-driven project objective for [project name], including scope, success metrics, and completion date." |
Request SMART objectives and highlight misalignments. |
| 2. Project Charter |
"Draft a comprehensive project charter for [project name] detailing goals, stakeholders, deliverables, budget, and timeline." |
Anchor all planning and stakeholder alignment. |
| 3. Work Breakdown Structure (WBS) |
"Generate a hierarchical work breakdown structure for [project name] with all phases, tasks, sub-tasks, owners, and effort estimates." |
Request table format, confirm role assignments. |
| 4. Project Roadmap |
"Develop a visual project roadmap with key milestones, dependencies, and deadlines for [project name]." |
Ask for Gantt or timeline visuals for clarity. |
| 5. Schedule with Critical Path |
"Create a detailed project schedule highlighting the critical path, including milestones, task durations, dependencies, and owners." |
Optimize for bottlenecks and risks. |
| 6. Resource Mapping |
"Prepare a resource allocation matrix for [project name] showing team roles, skill sets, and % allocation across all tasks." |
Balance workloads, flag shortages. |
| 7. Stakeholder Map |
"Identify all stakeholders for [project name], mapping their influence, interest, and required communication approach." |
Visualize as RACI chart or power-interest grid. |
| 8. Communications Plan |
"Draft a stakeholder communications plan for [project name], listing audience, update frequency, channels, and key messages." |
Request in table or timeline. |
| 9. Meeting Agenda Generator |
"Generate a meeting agenda for [date], listing topics, time allocations, decision points, and action owners for [project name]." |
Include prep materials and objectives. |
| 10. Kickoff Brief |
"Write a project kickoff brief for team and sponsors, clarifying objectives, milestones, and early risks for [project name]." |
Summarize, focus on clarity and momentum. |
| 11. Task Prioritization |
"Create a prioritized task list for [project name], considering dependencies, urgency, and resource availability." |
Use MoSCoW or Eisenhower method if useful. |
| 12. Risk Register |
"Build a risk register for [project name] with risk ID, description, likelihood, impact, mitigation, and contingency plans." |
Request color-coded or heatmap output. |
| 13. Issue Log |
"Prepare an issue log tracking current project issues, with severity, owner, status, target resolution date, and escalation notes." |
Keep regularly updated, set thresholds for alerts. |
| 14. Change Impact Analysis |
"Analyze the impact of a proposed change to [describe change] on scope, cost, timeline, and risk for [project name]." |
Suggest Accept, Modify, or Reject with justification. |
| 15. Change Request Form |
"Generate a standardized Change Request form with fields for description, business reason, impacts, risks, approvals, and status." |
Standardizes documentation, ready for sign-off. |
| 16. Budget Estimation |
"Estimate the budget for [project name] broken down by category (labor, tools, overhead), with a cash flow forecast and savings ideas." |
Identify 2-3 cost-saving opportunities. |
| 17. Budget Variance Report |
"Compare actual vs. planned costs for [project name], highlight variances, and recommend corrective next steps." |
Present as color-coded report. |
| 18. KPI Dashboard |
"Build a project dashboard summarizing key KPIs (cost, timeline, quality, risk), with at-a-glance traffic light status." |
Visual, updatable, action-oriented. |
| 19. Project Status Update |
"Draft a status update for stakeholders, summarizing progress, milestones met, challenges, and next-step actions for [project name]." |
Focus on transparency and conciseness. |
| 20. Executive Summary |
"Summarize project health for executives: budget, schedule, ROI, risk, and major decisions required, in under 200 words." |
Request bullet-point summary. |
| 21. Sprint Planning |
"Help create a sprint plan for [sprint dates], user stories, priorities, and story points for the [project name] agile team." |
Link backlog, clarify roles. |
| 22. Daily Standup Scribe |
"Summarize daily standup notes into completed tasks, blockers, and action items for [project name] team." |
Standardize format, email after meeting. |
| 23. Team Task Assignment |
"Recommend task assignments for [project name] based on team members’ skills and current workloads, flagging potential bottlenecks." |
Optimize resource use, suggest cross-training. |
| 24. Workload Tracking Table |
"Generate a workload table showing % allocation of each team member to tasks, highlighting over- or under-allocation for [project name]." |
Automate from time-tracking data if possible. |
| 25. Quality Checklist |
"Design a QA checklist for major deliverables in [project name], with acceptance criteria, testing stages, and review owners." |
Align with project phase and objectives. |
| 26. Lessons Learned Log |
"Create a lessons learned log after project milestones, noting successes, failures, and recommendations for [project name]." |
Facilitate team reflection and improvement. |
| 27. Project Closure Report |
"Draft a project closure report summarizing goals achieved, budget and timeline adherence, lessons learned, and future recommendations." |
Ensure formal closure, clear next steps. |
| 28. Client/Stakeholder Survey |
"Create a client/stakeholder satisfaction survey to gather feedback on project process and deliverables, in [preferred format]." |
Use to improve future projects. |
| 29. Team Recognition Note |
"Write a recognition note or thank-you message for team members, highlighting specific contributions for [project name]." |
Boosts morale and culture. |
| 30. Project Retrospective |
"Facilitate a project retrospective by generating prompts and summary for what worked, what didn’t, and actionable items." |
Guide team toward continuous improvement |
