How to choose the best project management software for my team?

Understanding Project Management Software

Project Management software is a business tool that helps to keep track of tasks. Through the project management software, all the employees working in different departments shall have access to a common portal to check the overall progress of tasks. Whether it is managing day-to-day tasks or focusing on larger goals, project management software is the ideal tool for task completion. Project Management software is the most valuable tool for businesses to track their budget and tasks. Let us learn how to choose the best project management software for a team.

What are the features required in project management software?

According to statistics, about 75% of people still use email to communicate with the team, and about 68% of people use phone conferences for communication. While another significant chunk is opting for excel sheets for schedule planning. Project management software reduces the time on resource planning that could be invested in tasks. Here are the features to look for in project management software to save time:

● Dashboard tool: Dashboard defines the tasks assigned to the employees and the projects that are due.

● Schedule Management: With the use of a dashboard tool, the project manager can assign work to team members, and also incorporate new tasks without having to communicate through phone or mail. This helps to stop overloading and assign daily tasks to them without distraction.

● Assigning roles: While assigning tasks to team members, everyone is aware of who is responsible for the task, which makes it easier to communicate.

● Team Collaboration: Project Management Software enables the team to collaborate remotely.

● Sharing files: It is easier to share files among various departments instantly.

● Setting up templates: Different templates can be set up based on the needs of the business.

How to know if you require Project Management Software?

Here are the signs, that your team requires project management software:

● Projects remain unnoticed as the work gets buried in the inbox itself

● With tasks creating confusion and spreadsheets become useless

● Task incompletion, missing deadlines for project

● When there is poor communication within the team

● Lack of transparency

When Project Management Software becomes useful?

According to Business Management Daily, as per the facts of 2022 About 77% of top-performing teams use project management software. Every project requires team effort and time to complete. Project Management Software helps you clear the confusion between teams and configures a computer network.

The circumstance of when project management software is as follows:

● When the team requires a definite start date

● Project to be completed before the deadline

● To know about employees working on a specific project

● Recurring tasks every month

● Priority among the projects

● Track the ongoing tasks related to the project

How Project Management Software helps the team?

● The essence of Teamwork - Collaboration According to a survey done by Queens University, 39% of a company’s employees believed that there was not enough collaboration within the department. Project Management Software provides features for discussions, notifications, group calls, etc. It helps collaboration within the team.

● Task Management According to a survey, 40% of the teams do not use task management software for deadline visibility. Sometimes as we proceed with the project, there shall be confusion about leading the project. Teams that are using the feature of built-in-task management software manage tasks through the process of fragmentation. It helps in breaking the task into smaller fragments. Team Manager can thereby assign a task to individuals and parallelly estimates the workflow of employees.

● Project Planning Be it a smaller or large-scale business, project planning is a time-consuming process. But with project management software, simplifies the process of planning for the manager with automation. With tools put in place, it helps in planning, collaboration, organizing, and delivering the project on time.

● Process of Workflow Project Management is beyond the delegation of tasks and checking with deadlines. Project Management Software’s feature provides the updated status of the workflow. It highlights the topmost priority task and keeps the work moving.

● Risk Mitigation A risk Mitigation strategy helps in utilizing the available resources. It improves the efficiency of the team and thereby identifies the obstruction for the project. Project Management software provides constructive solutions for these obstructions and deploys effective countermeasures.

● Organized files While dealing with large-scale projects it is difficult to manage the scattered files and documents.

Project Management Software stores all the files without the possibility of being misplaced. It stores different sizes of files and it is saved in drives or through links.

Cost of Project Management Software

Project Management Software’s pricing may vary depending upon the package, it ranges from around $5 for users from small businesses and up to $25 for users from large companies. The factors deciding the cost of project management software are:

● Plans based on monthly or yearly subscription

● The functionality of the users based on the business scale

● Offers based on monthly/ yearly subscriptions

● Type of organization These factors have a great influence on the cost of project management software. Conclusion We know choosing the best project management software is a tedious task, but it is crucial to prioritize your needs based on the scale of the project. Project Management software is a user-friendly transition that ensures efficiency in project management, from initiation to tracking, implementing, and following up with deadlines. We hope the guide helped you, how to choose the best project management software for your team.

Conclusion:

We know choosing the best project management software is a tedious task, but it is crucial to prioritize your needs based on the scale of the project. Project Management software is a user-friendly transition that ensures efficiency in project management, from initiation to tracking, implementing, and following up with deadlines. We hope the guide helped you, how to choose the best project management software for your team.